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Notice to UC staff regarding annual systemwide payroll disclosure

The following courtesy notice was sent to all UCOP staff on Friday, Aug. 18. It was also sent to other UC locations for distribution to their employees.

Dear colleague:

As part of the university’s commitment to being transparent and publicly accountable, including the way it compensates its faculty and staff, UC is conducting its annual disclosure of systemwide employee compensation for calendar year 2016. This disclosure parallels last year’s payroll disclosure and is consistent with similar practices at many other public institutions.

The 2016 payroll data, along with a summary analysis, is available online at http://compensation.universityofcalifornia.edu/payroll2016/. The data will also be available to news media.

Because UC is a public institution, employee compensation is considered a public record under the California Public Records Act and is reflected in the staff personnel policy in Personnel Policies for Staff Members (PPSM 80(C):

“Information which is public information and which should be released upon request includes name, date of hire, current position title, current salary, organizational unit assignment, date of separation, office address and office telephone number, current job description, full-time or part-time, and appointment type.”

Academic personnel policy, Academic Personnel Manual (APM) 160-20(b)(4), also states that any “non-personal” information “is public information and is available upon request to any person or entity without limitation.” It defines “non-personal” academic personnel information as including name, date of hire or separation, current position title, and current rate of pay.

Questions about access to the payroll data may be directed to local Information Practices/Public Records Offices.

Sincerely,

UCOP Office of Public Records
pra@ucop.edu


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