UCOP Records Compliance Week Aug. 6-10
Don’t forget that this year’s UCOP Records Compliance Week will be held Aug. 6-10. Recycling containers and locked shred bins will be available on every floor in all Oakland UCOP buildings. This is the week to get rid of all of those business and administrative records that have reached the end of their retention periods.
While disposing of your paper records, remember to also delete your electronic ones. These would be in your email account, thumb drives, shared drives, SharePoint or other places where you have stored your electronic records.
Events that week include an open house hosted by the Records Management team, held 9:30–10:30 a.m. Wednesday, Aug. 8 in Franklin Room 5320. Refreshments will be available so please come, have a little snack and discuss any records-related issue you want with the team.
In the meantime, to learn how to use the UC records retention schedule, what to toss or shred, and how to send inactive records to off-site storage, check out Records Management’s website for helpful tips and recorded webinars. In addition, the Records Management Team (7-0399) is available to meet to discuss records disposition and retention guidelines.
Look for more details about Records Compliance Week in upcoming issues of Link.
CAUTION: Please work with your department manager to coordinate the purging of any documents. Do not discard records that are the subject of a litigation hold or other records freeze or have been requested pursuant to the California Public Records Act, an investigation, an ongoing audit or other legal process. If you have any questions about whether records are required to be preserved for legal reasons, please contact the Office of the General Counsel.