BRC T&E Team Office Hours
2025-05-28 10:00 - 11:00, 2025-06-04 10:00 - 11:00, 2025-06-11 10:00 - 11:00 (America/Los_Angeles)
Have a travel or travel reimbursement-related question? Join the Business Resource Center Travel and Entertainment team for weekly office hours.
Zoom link: https://UCOP.zoom.us/j/3301316753?pwd=[REDACTED]

Brainstorming & Decision-Making in Hybrid Meetings
2025-05-28 10:00 - 12:00
It’s critical to ensure all team members have a voice when it comes to collaborative processes like brainstorming and decision-making.  Facilitating these types of collaborative meetings is especially challenging in a hybrid environment.  In this workshop, we will learn protocols designed for the hybrid environment that lead to high participation, engagement, and include all voices.  In this session, participants will learn and try step by step protocols for productive brainstorming and decision-making in hybrid meetings.
This is Part 2 in the two-part training series designed to equip you with the essential tools and techniques to master both the logistics and facilitation of hybrid collaboration. Each session stands alone and you’re welcome to attend one or both.
Register in the UC Learning Center: Part 1: Mastering the Logistics of Hybrid Meetings and Part 2: Brainstorming & Decision-Making in Hybrid Meetings
Questions? Email ucopld@ucop.edu

BRC - Procure to Pay Office Hours
2025-05-28 10:30 - 11:30, 2025-06-04 10:30 - 11:30, 2025-06-11 10:30 - 11:30

GROW Plus: Accountability Conversations for Managers
2025-05-28 13:00 - 15:30
GROW Plus: Accountability Conversations for Managers is the second part in the required live training series on manager and employee performance conversations. This training answers the question: What do I do when my coaching is not improving performance? In this virtual, live, and highly interactive workshop, we will cover: providing productive critical feedback, managing emotions, creating efficient documentation, and holding effective accountability conversations. Managers will also practice having role Accountability Conversations using the UCOP GROW Plus framework. This training is part of the STEP training plan developed by the STEP workgroup made up of people from all divisions. The previous STEP trainings are all prerequisites to this training.
Additional Sessions:

Feb 28
Mar 27
Apr 25
May 28
Jun 25

Register in the UC Learning Center
Questions? Email ucopld@ucop.edu

OPSA meeting
2025-05-28 15:00 - 15:50
Every 4th Wednesday of the month from 3:00pm to 3:50 pm we will have our staff meetings open to all staff.

Compliance, Accounting, Audit, & Policy (CAAP) Office Hours
2025-05-29 10:00 - 11:00, 2025-06-05 10:00 - 11:00, 2025-06-12 10:00 - 11:00
Ask questions about journals/reports, cost transfers, ITF’s, Chart of Accounts, General Ledger, and CashNet.

Dial-in: 1 669 219 2599
Meeting ID: 919 8651 9749
Passcode: [REDACTED]

New Employee Orientation (Virtual)
2025-05-29 10:00 - 12:00
Starting a new job or new location can be daunting. The UCOP New Employee Orientation is designed to facilitate a smooth transition to the organization. Topics include:

University of California and our history
Overview of UCOP and the organization
Tools and Resources

All UCOP employees are encouraged to attend a session as soon as possible following their date of hire.
Note: Eligible employees must sign up for health insurance and disability benefits within their period of initial eligibility (PIE), which is thirty-one days from the date of eligibility for benefits, regardless of when they attend the orientation session.
Register in the UC Learning Center
Questions? Email ucopld@ucop.edu

Safe Handling of UC Data in Generative AI Applications
2025-05-29 12:00 - 13:00 | Zoom
As generative AI becomes more embedded in everyday applications, ensuring the safe handling of UC data is crucial. This webinar will explore key risks associated with AI tools, particularly those that may process sensitive data without user awareness. Through real-world examples and actionable strategies, attendees will gain best practices for protecting institutional data, understanding controlled vs. uncontrolled AI applications, identifying hidden risks in third-party tools, and ensuring compliance with UC’s IS-3 policy. Register online here: https://ucop.zoom.us/webinar/register/WN_BAFblHxCR92v8lg20A5thw#/registration

Sensory Tools for Stress Relief: Strategies for Calming the Nervous System
2025-05-29 12:00 - 13:00
In recognition of Mental Health Awareness Month, the UCSF & UCOP Faculty & Staff Assistance Program (FSAP) is offering a four-part webinar series throughout the month of May. Each session is designed to support emotional well-being, foster resilience, and encourage meaningful conversations around mental health in the workplace and beyond. Registration links below:

Thursday May 8 (12-1pm): Breaking the Taboo: Talking about Suicide and Seeking to Understand When Someone is Having Thoughts of Suicide
Friday May 16 (12-1pm): Working Parents: Strategies for Resilience and Avoiding Burnout
Friday May 23 (12-1pm): Move into Stillness: African & Middle Eastern Beats Meet Meditation
Thursday May 29 (12-1pm): Sensory Tools for Stress Relief: Strategies for Calming the Nervous System
Tuesday, June 3 (11:05–11:30 AM) for Restoring the Caregiver’s Heart: A Meditation for Those Walking the Path of Elder Care

Accessibility/Cascade Office Hours
2025-05-29 14:00 - 15:00, 2025-06-12 14:00 - 15:00 | Zoom
Do you have a question about using Cascade CMS to manage content on your website? Have a tricky PDF that won’t pass accessibility requirements? Drop in and visit our semi-monthly Accessibility/Cascade Office Hours. We have experts to help you live with any issues you’re encountering.

Procurement Exchange Webinar: 2025 Global Tariffs
2025-05-30 11:00 - 12:00
Dive into our in-depth overview of the 2025 tariff landscape and its implications for product pricing, particularly in global sourcing and supply chain strategies. We’ll explore how import duties and tariffs—especially new 2025 measures—affect the cost of goods, using specific examples such as textile imports.
Join us to learn about:

The import duty process and HTS (Harmonized Tariff Schedule) classification
Cumulative duty calculations and real-world pricing impact breakdowns
Pre-and post-2025 landed cost and retail pricing comparisons
Practical strategies for mitigating tariffs

UC Systemwide Academic Freedom Congress
2025-06-02 09:00 - 17:00
We invite you to attend the virtual Academic Freedom Congress, co-sponsored by the Office of the UC Provost, the UC Academic Senate’s University Committee on Academic Freedom, and the UC National Center for Free Speech and Civic Engagement for a full day of discussions on the origins of academic freedom, its enduring presence, and contemporary controversies that surround this foundational concept.
To see the expansive list of speakers and a detailed agenda, please visit our Events page: https://www.ucop.edu/systemwide-academic-congress/
This event is open to all UC staff and faculty members, please share widely with your colleagues.

Restoring the Caregiver’s Heart: A Meditation for Those Walking the Path of Elder Care
2025-06-03 11:00 - 11:30

How Positive Discourse Shapes the Workplace
2025-06-04 10:00 - 12:00
Positive discourse fosters a receptive environment is an incredibly powerful resource and motivator to inspire others to think and act more positively. It is a medium through which we make our intentions, values, and beliefs known to others. As leaders, the language we use can make the difference between a high functioning and positive environment, to high turnover on teams and disgruntlement. When leaders have a greater awareness of their discourse that is aligned to core values, they can impact the changes they desire both individually and as a team. This course will explore the science of gratitude, define discourse and uncover how it affects teams, identify the language of leadership, and steps to shift language for a positive team culture.
Register in the UC Learning Center
Questions? Email ucopld@ucop.edu

UCOP Lean Six Sigma Yellow Belt Certification
2025-06-05 08:30 - 16:00
This dynamic, interactive training program is designed specifically for UCOP staff. Through a hands-on group simulation, you’ll explore essential process improvement concepts and methodologies that can be directly applied to enhance efficiency and effectiveness in your daily work.
Key Features
• Immersive learning experience using the DMAIC model (Define-Measure-Analyze-Improve-Control)
• Practical application of value stream mapping, Lean 5S, and data analysis tools
• Real-time implementation of Lean Six Sigma concepts
This is an all-day in-person training in the Oakland Office.
Additional 2025 Offerings:

April 30
June 5
August 20
November 6

Register in the UC Learning Center
Questions? Email Kristin Kielich (kristin.kielich@ucop.edu)

People Leader Forum: Understanding UCOP Leaves and Accommodations
2025-06-06 13:00 - 14:00
The People Leader Forum is a monthly opportunity for people managers to connect with one another to develop leadership skills, build community, share best practices, swap strategies for navigating current challenges and learn to better support themselves and their teams.

June 6: Understanding UCOP Leaves and Accommodations
August 1: Difficult Conversations
September 5: Steady Leadership in Turbulent Times: Psychological Tools for Navigating Volatility, Uncertainty, Complexity, and Ambiguity l(VUCA)
October 3: Building Effective Teams

Register in the UC Learning Center
Questions? Email ucopld@ucop.edu

Excel Macro/VBA
2025-06-10 09:00 - 12:00
In this two-part series, you will learn how Macros and VBA (Visual Basic for Applications) can be used to customize and automate repetitive tasks in Excel. Macros can automate those tasks to be repeated when needed. Where macros are limited, VBA coding can expand a user’s ability to perform those necessary tasks.
Key concepts for parts one and two includes:

Recording and Executing Macros
Editing Macros
Adding Visual Basic to Enhance Macros
Creating Interactive VBA Procedures
Design Decision-Making VBA
Looping VBA Procedures
Debugging and Error Handling VBA Techniques

Note: We strongly recommend that the learner has successfully completed MS Excel Intermediate or have the requisite skills taught in this class before enrolling. Participants must attend both sessions from 9am-12pm on Tuesday June 10 and 17 to receive credit for the course.
Register in the UC Learning Center
Questions? Email ucopld@ucop.edu

Travel Talk Tuesday
2025-06-10 10:00 - 10:30 | Zoom
Pre-Travel Request vs. PCard Buyer Request
Conference Registrations
(Travel Included or Virtual)
The BRC T&E Team understands that navigating the Concur system can be challenging. So, we’ve added some helpful tools and tips that will provide further assistance along the way when creating Requests in Concur.
Come join us at our next “Travel Talk Tuesday” Travel Clinic where we will show new pop-up windows and alerts that will provide more information and detail as you create your Request to ensure all required information and documentation is included and attached.
Please join us on Tuesday, May 13th, 10:00-10:30am (Zoom Link: https://UCOP.zoom.us/j/3301316753?pwd=[REDACTED]
*Please note Travel Clinics will be taking a break to focus on fiscal close and will be back with new and great topics in July!

Systemwide Faculty Panel Discussion on Endpoint Detection and Response (EDR)
2025-06-10 13:00 - 14:00 | Online (via Zoom)
Attend a systemwide faculty panel discussion on Endpoint Detection and Response (EDR) — a class of cybersecurity software designed to monitor, detect and respond to threats. Join us for this special event, during which we’ll address questions and concerns related to the implementation of EDR at UC, including its intersections with academic work, research and privacy.
Register to attend: https://ucop.zoom.us/webinar/register/WN_a-5tn6GGQZqGiSUZXtiIQA

UCOP Safety: Active Attacker Training
2025-06-11 14:00 - 15:00
Melissa Collins, Program Manager for Security, Risk and Resilience, will facilitate this live virtual class in which participants will learn skills and strategies to respond if exposed to active attacker situations. The course will review real-life incidents and discuss options in the event of potential similar encounters.
Register in the UC Learning Center
Questions? Email ucopld@ucop.edu

Navigating Change and Transitions
2025-06-12 10:00 - 12:00
“The only thing that is constant is change” — Heraclitus who lived 100 years before Plato knew this, and it is still true in today’s world. This workshop will explore the human response to change and stages within the transition process. Participants will expand their capability to successfully navigate through personal and professional changes while utilizing the William Bridges’ Transition Model and Psychological Flexibility framework
Register in the UC Learning Center
Questions? Email ucopld@ucop.edu

UCOP Administrative Officers Group Meeting
2025-06-13 13:30 - 15:00 | Broadway Conference Center or Zoom
Join the Administrative Officers Group — a supportive community for UCOP staff in administrative roles who are eager to connect, share knowledge and collaborate. Our goal is to build a strong network where we can exchange insights, troubleshoot challenges, and discover new resources together.
To attend via Zoom, RSVP to Natalie Rios, Rachal Valtakis, or Jessica Hankins.

BSFO: History of Juneteenth
2025-06-16 12:00 - 13:00 | Online (via Zoom)
Join Althenia Rodney, founder and executive director of Juneteenth NYC, for a special virtual presentation about the history of Juneteenth.
Join by Zoom: https://ucop.zoom.us/j/98997737960
