Mindfulness at UCOP
2022-05-06 10:00 - 11:00 (America/Los_Angeles)
Less stress. Enhanced awareness and focus. Improved health. These are some of the benefits shown in research studies on mindfulness. In this one-hour workshop, you will learn how to both reduce your stress and increase your effectiveness at work through simple mindfulness techniques.
Register here

UC Global Health Day 2022
2022-05-07 08:30 - 18:00
All UCOP staff are invited to attend 2022 Global Health Day: Centering Social Justice in Community Health.
This system-wide conference on global health showcases the outstanding research, training and outreach taking place across the University of California.
Learn more and register.

Concur T&E Office Hours
2022-05-09 11:00 - 12:00, 2022-05-16 14:00 - 15:00, 2022-05-24 14:00 - 15:00
Attend the Concur Travel & Expense Office Hours to ask questions about pre-travel requests, corporate credit card requests and expense reimbursements.
No registration needed: Zoom directly into office hours here

“The Donut King” Movie Screening
2022-05-10 11:00 - 13:00
Join the Asian Pacific Islander Staff Association for a screening of “The Donut King.” This documentary film follows the journey of Ted Ngoy, a Cambodian refugee who built a multimillion dollar donut empire on the West Coast.

Total Organization
2022-05-10 13:00 - 15:00
With today’s information overload, it is becoming increasingly challenging to get organized and to stay organized. Presented by People-OnTheGo, this workshop is for users who deal with a great deal of information in a variety of electronic and paper formats, and who want to get a good handle on it. It is also for those who are in need of organizing their workspace to create an environment that is conducive to creativity and productivity. You will learn a realistic and practical approach for “total organization,” focusing on three important areas of organization: Organizing your e-mail, organizing your computer files, and organizing your papers and physical workspace.
Registration deadline 5/5. Register for class here

Box Advanced
2022-05-11 11:00 - 12:00
Want to know how to securely store sensitive data in Box? Interested in how to get data into Box via email or URL? Sign up for this advanced Box class and we will cover a wide range of topics including setting up alerts to monitor folders and using Box groups to manage department collaborations.
Register for class here

CAAP Office Hours
2022-05-11 11:00 - 12:00
Attend the Compliance, Accounting & Audit Policy (CAAP) Office Hours to ask questions about journals/reports, cost transfers, new supplier requests, chart of accounts and CashNet.
Zoom: https://ucop.zoom.us/j/97731026832
Dial-in: 1 669 219 2599
Meeting ID: 977 3102 6832
Passcode: [REDACTED]

Resilience and Adaptation in Undergraduate Education During COVID-19
2022-05-11 12:00 - 12:50
What kind of losses did undergraduate students incur during the pandemic? Findings from a state-of-the-art measurement system used at UC Irvine will be presented to highlight resilience and adaptation in the context of the COVID-19 public health crisis. While students were able to continue making academic progress at close to pre-pandemic levels, what might they have lost in terms of human development? What were the effects of remote instruction? Of the absence of vibrant interactions on campus? What can we learn from the experiences that might help us better serve students from diverse backgrounds in the future?
Presenter:

Richard Arum, professor of Education, UC Irvine

Register

Collaborative Tools for Virtual Meetings
2022-05-12 14:00 - 15:00
Learn and try different tools and techniques to make virtual and hybrid meetings more engaging and collaborative. Come with an open mind and ready to learn new internet-based tools!
(formerly Having Fun with Virtual Meetings)
Register here

Concur Training
2022-05-12 14:00 - 15:30, 2022-05-18 14:00 - 15:30
Learn how to use Concur to make air, car and hotel reservations for business or personal travel.
Register for class here (If you would like class completion to be on your transcript)
No registration necessary: Zoom directly into class

Inclusive Hybrid and Virtual Meetings
2022-05-13 11:00 - 12:00
“UCOP Learning and Development leads this workshop featuring techniques to facilitate virtual and hybrid meetings that include all voices and engage your participants. Inclusive meetings lead to a climate of openness, greater teamwork, and increased ownership of decisions.
Objectives of the course are:
• Structuring the meeting to foster engagement
• Determining the right engagement strategy for a variety of participants and meeting objectives
• Discussing and sharing best practices of hybrid vs remote meetings”

LinkedIn Learning Introduction
2022-05-13 13:00 - 13:45
LinkedIn Learning is here! Come to this session and learn how you can leverage this new benefit to strengthen existing skills and learn new ones, too!

People Leader Forum
2022-05-13 13:00 - 14:00
This monthly opportunity is for people managers and supervisors to connect with one another to develop leadership skills, build community, share best practices, swap strategies for navigating current challenges and learn to better support themselves and their teams.
Register Here

Concur T&E Office Hours (Drop In)
2022-05-18 14:00 - 15:00
Administrators will be on hand to answer any and all questions

Accessibility Demystified: Global Accessibility Awareness Day Webinar
2022-05-19 10:00 - 11:30
We all want to contribute to making UC more inclusive, especially for our colleagues, constituents and community members who have disabilities, but we’re not always sure how. Accessibility can seem so technical, complex. and confusing. Thankfully, the UC Electronic Accessibility Committee (EAC) is here to help!

Be sure to register for the EAC’s May 19 webinar in celebration of Global Accessibility Awareness Day (GAAD). The goal of the event is to demystify accessibility and share ideas about how individuals, locations, and UC as a whole can expand access to all.
This fast-paced webinar will feature 10-15 minute sessions, including

Intro to barriers faced by individuals with disabilities
Empathy session featuring a UC staff member with a temporary disability
Demo of how people navigate the digital environment using a keyboard only
Tutorial on how to make content using Rich Text Editors accessible
Game show about research and data that can help guide accessibility

Join Us

What: Accessibility Demystified webinar
Date: May 19, 2022
Time: 10:00 – 11:30 am
Where: Zoom – Register now!

The webinar will be live captioned, provide ASL interpretation, and recorded. Please submit any accommodations requests to Yvonne Tevis.
More Information
Explore the UC GAAD 2021 offerings, and for more information about digital accessibility, be sure to browse the UC Electronic Accessibility website.

Tools for Adapting to Change
2022-05-19 10:00 - 12:00
“In this interactive workshop presented by the popular LifeLabs Learning, you will practice techniques to stay calm, clear-minded, and adaptive even when things are quickly changing. You will learn how to diagnose and optimize your default style under stress, how to make good decisions (even when information
is confusing or limited), and how to create structure when things feel unstructured – for yourself and others. You will leave knowing how to move people (and yourself) out of freeze-fight-flight mode faster, which helps everyone on the team feel more capable
and prepared for whatever comes your way.
Register here

Belonging and Inclusion Toward an Anti-Racist Organization
2022-05-24 10:00 - 12:00
This workshop is an opportunity to deeply explore the application and behaviors of the UCOP Core Competency of Belonging and Inclusion. While not a new concept, the notion of creating inclusive workspaces where each person feels connected and a sense of belonging has increase exponentially with the increasing normalcy of remote engagement and our country’s continued tension around race.
Most diversity initiatives also include inclusion; some have added the “b” for belonging as part of improving office culture. However, these concepts are deep, rest in emotions and feelings, and can often be seen as an additional managerial hurdle. The skill set required for true inclusivity and belonging leans heavily upon excellent social-emotional skills, along with a deep awareness of one’s own values. The added element of race provides a tenuous backdrop onto which belonging, and inclusion must fall.
Inclusion and Belonging towards an anti-racist organization is a two-hour training session that outlines these facts, provides concrete examples for change, and asks the hard questions needed for change. Modules include:

Defining race, equity, diversity, inclusion, and belonging
Sharing inclusion & belonging examples within organizations
Naming and discussing barriers to inclusionary practices at UCOP
Completing the SEL Awareness Inventory

Register Here

Writing SMART goals in STEP
2022-05-24 14:00 - 14:30
Need support in writing effective goals. Come learn tips for goal writing and leave with draft goals for STEP.
Register here

APISA Boba Social
2022-05-24 15:00 - 15:30 | Oakland 5th Floor Walkway/Patio between the Broadway and Franklin Buildings
Join your colleagues at the 5th Floor Walkway/Patio between the Broadway and Franklin Buildings in Oakland to socialize and pick up a delicious, custom-made boba tea. Please register by May 24 if you would like a boba tea.

APISA AAPI Heritage Month Gathering
2022-05-24 15:30 - 16:00 | Online + Oakland: Broadway Room 5001
Join APISA for its AAPI Heritage Month Gathering, taking place live in Broadway Room 5001 and via Zoom (https://UCOP.zoom.us/j/5336808316). Highlights of the festivities will be a demonstration of PechaKucha — Japanese for “chit chat” — and a drawing for a prize. To participate in the drawing, register on our event Smartsheet.

Project Management Fundamentals - Initiating a Project
2022-05-25 08:30 - 12:30
This course helps students to recognize the critical importance of having a clear, shared understanding of a project at the outset by creating a comprehensive project charter, or the decision document that authorizes the project to move into detailed planning, and designates the project manager.
At the conclusion of this half-day course, students will be able to:
• Define the purpose of the project and its business value;
• Define the project’s objectives, assumptions and constraints;
• Understand how the project is linked to other projects and activities;
• Define the high level project scope;
• Define how the project success will be measured;
• Identify warning signs to watch for as the project is executed;
• Identify the project stakeholders and determine their priorities and their impact on the project;
• Assess the complexity of the project in both business and technical dimensions; and
• Understand the pivotal importance of a well-prepared project charter.
This is a 3 part class, registration is required at all 3 sessions
Register for class here

UCOP Community Conversation
2022-05-25 09:10 - 10:00, 2022-05-25 12:10 - 13:00
The horrific recent shootings in Buffalo, Houston, Laguna Woods and Milwaukee this past month have left us with yet another reminder of institutionalized racism and the violence that Black and other marginalized communities continue to endure in the United States.
There is a vast range of emotions that affect us as humans, as colleagues and as members of the UCOP community, as we bring all our lived experiences to work. We are inviting all members of the UCOP community to join us in a conversation about these recent events and our responsibilities to ourselves and with each other as members of the UC community.
The goal of these conversations is to offer a safe space marked by kindness and compassion, where we can share thoughts, feelings and perspectives and listen to each other’s voices. We are committed to our journey towards being an anti-racist workplace and fostering an environment where crucial conversations are encouraged and we all feel respected, valued, safe and appreciated. Dr. Lisa Walker, a consultant with The Equity Consulting Group, Inc. will be leading us through these sessions.

When:
Wednesday, 5/25 9:10 – 10 a.m. PT
Wednesday, 5/25 12:10 – 1 p.m. PT
Zoom: https://UCOP.zoom.us/j/3967131838 (reservation not required)

In addition, the following resources are available to support you during this time:
— Faculty and Staff Assistance Program (FSAP): All UCOP employees can access free behavioral counseling services through FSAP.
— UCOP Ombuds Office: Assistance dealing with workplace-related conflict and many additional resources.
— Guide to Holding Listening Conversations with Your Teams: 10 Tips for creating safe spaces for employees to process current events.

CAAP Office Hours
2022-05-25 10:00 - 11:00
Compliance, Accounting & Audit Policy (CAAP) Office Hours
Dial-in: 1 669 219 2599
Meeting ID: 977 3102 6832
Passcode: [REDACTED]
Ask questions about journals/reports, cost transfers, ITF’s, new supplier requests, Chart of Accounts, General Ledger and CashNet.

Procure-to-Pay Office Hours
2022-05-25 10:30 - 11:30
Procure-to-Pay Office Hours
Ask questions about purchase requisitions, purchase orders, invoices, and payments to suppliers.

Student Mental Health in the Time of COVID
2022-05-25 11:00 - 12:00
Mental health and well-being have become more salient in the wake of the COVID-19 pandemic. This webinar will provide the audience with national data on mental health trends among college students as well patterns across the University of California. In addition to providing context, experts will share ways that UC is addressing the student mental health crisis, including programs, services and strategies to better support students at UC.
Presenters:

Cory Vu, assistant vice chancellor for Health, Wellness and Divisional Resources, UC Davis
Sharleen O’Brien, associate dean and director of Health and Wellness, UC Santa Barbara
Marcelle Hayashida, associate vice chancellor for Wellness, Health and Counseling services, UC Irvine
Frances Diaz, director of Counseling and Psychological Services, UC Irvine

Register

Travel Perks
2022-05-25 11:00 - 12:00
Explore the many benefits provided in UC’s contracts with the major airlines, hotels and car rental companies and learn how to take advantage of them when booking travel
