Full house at UCOP’s Printing Smarter Open House
It was a party atmosphere in Franklin’s Lobby 1 Conference Room, with balloons, Printing Smarter chocolate bars and a towering sculpture of toner cartridges to represent the mountain of e-waste generated every year by UCOP, which will soon be a thing of the past.
It was the May 22 Printing Smarter Open House, where curious attendees got their first glimpse of UCOP’s new Xerox multifunctional print devices, now being installed and on schedule for completion at all UCOP Oakland office locations by early July.
Representatives from Xerox and the Print Management core team and task force answered questions about new features and demonstrated the printing, copying, faxing and scanning capabilities of the new machines.
“I’ve been at UCOP since 2005, and this print management project has been my goal ever since,” said Haggai Hisgilov, executive director of Procurement Services, in addressing the crowd.
The driving force behind Print Management since its inception at UCOP about three years ago, Hisgilov oversaw the selection of Xerox, which he described as an industry leader that is establishing a new standard of printing service and sustainability for UC.
Also speaking was Associate VP for Business Operations Michael Reese, who described print management’s early days at UCOP, when then-EVP Katie Lapp personally picked up Reese’s desktop printer and physically removed it from his office.
He fought it then, but now he’s a big supporter of shared, networked printing, including the extra exercise he gets walking 15 steps to pick up his print jobs.
“Change is difficult, but this is good change,” Reese said. “These printers will take us to a new level of quality and service, and they represent a giant leap for us in terms of sustainable and best industry practices.”
Other highlights of the event included the demos of Xerox’s new ColorQube 8870, a small print-only device that has replaced the conventional toner cartridge with solid ink — a crayon-like color block that dissolves as it prints — reducing solid waste products by 90 percent.
Products like the ColorQube and the high-efficiency WorkCentre 7535 multifunctional device, which prints, copies, faxes and scans, will make printing at UCOP greener and more sustainable. These state-of-the-art devices also automatically order toner and ink products, which Xerox will then ship directly to the Work Management Center as needed.
Multiple raffles were held, with drawings for 25 gift cards to 14 different vendors, including Home Depot, Macy’s, Nordstrom and Starbucks. Among the winners were Angela Cheng, Catherine Kniazewycz, Emily Montan, Sonia Scott and Jian Wu.
Tim Gallagher, business analyst in the Office of Strategic Change Resources, organized the event as part of his charge to help implement training on the new devices. Under the direction of Printing Smarter Project Director Donna Collins, he worked with a team of about 20 task force members and others supporting the project.
“The event was like a big celebration of all the work that so many people here have done to make Printing Smarter happen,” Gallagher said. “Our next steps are to get people trained and to handle any operational issues to make sure the devices are working the way they’re supposed to.”
Check the Print Management website for more details about Printing Smarter, including FAQs, etiquette and sustainability guidelines, and quick guides on the equipment that will be coming to your area soon.