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Tech Topic: Outlook Archive for storing your emails

Now that the Email Management Program is under way, one of the best and most accessible places to store email messages you want to keep is the newly implemented Outlook Online Archive.

The Outlook Online Archive is a folder in your Outlook mailbox that provides online access to your data. For PC users, the Outlook Archive is a good place to store email messages you want to keep, since you can access it via Outlook Web App (OWA) no matter where you are. The archive holds up to 10G of email and attachments.

Here’s how the Outlook Archive works:

  • How to get to the archive. The Outlook Archive is enabled for everyone who works on a PC. (The screenshot to the right shows how the archive appears in your list of Outlook mail folders.) If you do not see the folder on your PC, contact the TechDesk.
  • Moving email to the archive. It’s easy to move email from your inbox or a personal folder into the Outlook Archive. Just click on one or several messages, or the entire personal folder, and drag it to the Outlook Archive folder.
  • Compatibility. The Outlook Archive is compatible with PCs only. It is not available with Apple computers, smartphones or iPads; however, it can be accessed via OWA from any of those devices. For Mac users, the best option for archiving emails you want to keep is to move them to personal folders on your desktop. Emails in these folders will not be subject to deletion.

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