Have you noticed? UC Policies website has a new look
Take a test drive through the UC Policies website, the new central clearinghouse for all UC policies, accessible to UC staff as well as to the general public.
The website houses all systemwide UC policies in one spot, where they can be accessed, reviewed, searched, rescinded, revised and approved.
The ongoing Policy Project, part of UC’s Working Smarter initiative, has been in the works for about two years in an effort to improve administrative efficiencies and increase transparency into how the university does business
“The new website will make it much more seamless for the UC community to approve and disseminate policies throughout the system,” said Sheryl Vacca, senior vice president and UC’s chief compliance and audit officer. “Creating a strong framework for organizing and updating our policies is critical to better define expectations and reflect current practice and regulations that apply to our daily operations.”
As UCOP department leaders continue to review and update existing policies, these policies are being reformatted into a standardized template, building in metadata that will make it easier for users to review and search by name, subject area, role and key word.
The new web portal also includes a feedback mechanism on policies that are up for rescission, allowing any employee to submit an online form detailing comments or concerns about policies that have been deemed outdated or obsolete before they are rescinded.
The University Policy Office — a subdivision of the Office of Ethics, Compliance and Audit Services at UCOP — is working closely with departments to update their hyperlinks to the old policy website as UCOP migrates to a new web platform. While the old site will be maintained in the coming weeks, it is a good idea to reset your links and bookmarks as soon as possible.
UC has more than 500 systemwide policies on the books to govern personnel, procurement and accounting, student matters, clinical compliance and a host of other activities and procedures. Also in development are an electronic policy history library to support policy research and a SharePoint-based policy library to facilitate ongoing policy review and approval. Look for more updates in Link as these projects develop.