If you’re planning to host an official business meeting for fellow UCOP colleagues that will span a meal period, or a once-yearly event to honor your employees, you may be wondering what (if any) meal costs are valid.

The UCOP Business Resource Center (BRC) has put together the helpful flowchart shown below to clarify what expenses are valid and in what context:

You can also download a PDF of this diagram with live links.

Please note that the BRC recommends planning all events with a 10 percent buffer in the cost-per-person meal budget to ensure that any last-minute changes will remain within the allowance.

Additional resources regarding meal expenses

• Policy summary for employee morale events, awards, and meals
• UC systemwide meals and entertainment policy
• Exceptional/additional approval process

For questions or more information, contact the BRC at brctravelandent@ucop.edu.

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