The “digital signage system” (DSS) display screens located in the Oakland Franklin and Broadway buildings are intended to highlight important and interesting information for Oakland staff and guests, and provide some color and visual interest to our workspaces.

Answers to frequently asked questions about Oakland digital signage

Who manages the content on the screens? Conference room content is managed by the Event Services Group; all other content is managed by Internal Communications.

If I see a problem with the content or functionality of one of the displays, whom should I contact?

• Conference room content: event-communications@ucop.edu
• General content: link@ucop.edu
• Equipment issues/damage: services@ucop.edu

Can I request specialized content for my team/on my floor? No. Due to staffing limitations and the need to comply with UCOP’s editorial and brand standards, content is consistent throughout the system.

Are the displays on 24/7? The displays play from 7 a.m. – 7 p.m., Monday through Friday. They are off at other times to conserve energy.

How often does content change? Three playlists, each with unique content, run weekdays from 7 – 11 a.m., 11 a.m. – 3 p.m. and 3 – 7 p.m. New playlists are released every Monday.

I saw a slide that interested me, but wasn’t able to note all the information before it changed. How can I find past slide information? All content is played on a 60-second loop, so if you wait one minute, the slides will repeat. For event details, you can check out the Link website and calendar. You can also contact link@ucop.edu for further assistance.

I would like to promote an event, program or initiative that my department is managing. Is it possible to request a digital slide for it? Requests for slides promoting events or opportunities relevant to all UCOP staff may be directed to the Link editorial team for consideration, following the article and calendar event guidelines and in compliance with the UCOP Principles of Community. All requests that meet the guidelines will be considered; however, due to space limitations, we cannot guarantee your event will be promoted on the digital displays.

If I want to submit a slide request for consideration, how far in advance do I need to submit it? The digital slides and playlists take time to create and are planned weeks in advance. As a general rule, please submit your request and relevant information at least three weeks ahead of time.

If I would like to request a Link article, digital slide and Link calendar event, do I need to send these requests separately? No — one request is sufficient.

I requested a slide but it was not published. Why not? There are several reasons a request may not be accommodated, such as not meeting the criteria for our editorial and/or visual standards or due to the limited number of slides we can produce in a given timeframe.

Can I request that my slide run at a particular time of day? No; unfortunately at this time we cannot accommodate specific time requests.

How can I request a slide for a cultural holiday or recognition? Contact link@ucop.edu with the title, dates(s) and a brief description. Please review the existing list of holidays and cultural recognitions that we have slides for before making your request.

How can I request a slide for my staff organization/ERG? All UCOP-recognized staff organizations and ERGs are encouraged to work with our editorial team to create a slide. Email link@ucop.edu for assistance.

Will these digital displays broadcast emergency messages? No, these screens will not be used for emergency information. Please refer to traditional media and listen for building announcements during emergency situations.

Will the displays provide information about weather and transportation or local news? No.

Who can I contact if I have additional questions? Please email link@ucop.edu.