Webinar today: Learn more about how to purge your records
July 21, 2014 •
If you’re interested in participating in UCOP’s Records Compliance week, coming up the week of Aug. 4 to 8, you can learn more about how to approach those intimidating stacks of records at a webinar today, Tuesday, July 22, 2 to 3 p.m. (click on date and time to add event to your calendar).
Entitled “Trash or Treasure? Learn What To Do with your Records,” the webinar will be presented by UCOP Records Manager Laurie Sletten and will provide an orientation to the systemwide UC Records Retention Schedule. The schedule is a listing of university records by category (searchable by keyword) that dictates how long records should be kept and when they should be destroyed.
Join the webinar via ReadyTalk; just go to the ReadyTalk website to view the deck and dial in at 1-866-740-1260 (enter 9870638). The information provided will help you determine the difference between records and non-records and how to make decisions about what you can toss, shred and which records you should retain. If you can’t attend today’s webinar, the recording will be archived.
But, wait, there’s more!
Participate in Records Compliance Week and you could be eligible for a prize. Guess how much material (by weight) will be shredded and recycled during the week; or send in the oldest or most outdated document you find for prizes (to be announced). Submit your entries by email to RecordsCompliance@ucop.edu. Winners will be notified and announced in an upcoming issue of Link.
During the week of Aug. 4 to 8, Sletten will also offer 30-minute in-person or telephone consults on how to make decisions about what to toss, shred or send to off-site storage. Contact her at Laurie.Sletten@ucop.edu or 510-987-9411 to set up an appointment.
Learn more about how to store or retrieve stored records on the records storage webpage. Send an e-mail to mailroom@ucop.edu with barcode numbers of any boxes you’d like to retrieve from storage for review. (Standard turnaround time is 24 hours.)
CAUTION: Please work with your department manager to coordinate the purging of any documents. Do not discard records that are the subject of a litigation hold or other records freeze or have been requested pursuant to the California Public Records Act, an investigation, an ongoing audit or other legal process. If you have any questions about whether records are required to be preserved for legal reasons, please contact the Office of the General Counsel.
