In May, the Business Resource Center (BRC) will offer training to explain all the financial processes associated with the annual fiscal close. Given the number of topics to be covered, the material has been split into two parts. Depending on your involvement in fiscal close activities, you may wish to attend either or both. Part 1 and Part 2 will each be offered twice, with dial-in access if you can’t attend in person.

At each session, BRC staff will:

• Give a brief overview of the scheduled topics and take questions as time permits
• Provide a calendar of when documentation is due to the BRC
• Provide handouts
• Provide a contact list of who to call for which questions
• Have copies available of the form necessary to provide QDB (ledger) access

Topics and schedule are as follows:

Part 1

Topics covered in this session:

• Fiscal close calendar
• Invoices
• Reimbursements for business travel and entertainment
• Open commitments
• Setting up annual purchase orders
• Encumbrances

Dates and times this session will be held:

• Monday, May 1 from 10:30 a.m. to 12 p.m. in Franklin 9204
• Tuesday, May 2 from 2 to 3:30 p.m. in Franklin 10325

Part 2

Topics covered in this session:

• Fiscal close calendar
• Accruals and deferrals
• Recharges
• Expense transfers
• Payroll and budget topics

Dates and times this session will be held:

• Monday, May 1 from 2 to 3:30 p.m. in Franklin 9204
• Tuesday, May 2 from 10:30 a.m. to 12 p.m. in Franklin 10325

For all sessions: If you can’t attend in person, dial in to Ready Talk at 1-866-740-1260 and use access code 9870941.

Need more information? Email BRCPolicyCompliance@ucop.edu.

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