Box has become the primary document storage and collaboration tool at UCOP with over 1,000 current users. UCOP’s long term strategy is to leverage Box capabilities and integrations to better serve our growing technology needs. As long as you have internet access, you can access your Box account.

Note: PII and PHI information is still not authorized to be stored in Box and must remain in its current storage location.

Box training @ UCOP

Learn about Box by coming to one of these onsite training sessions or attending via Zoom at: https://UCOP.zoom.us/j/5105876485

Date: Monday, July 24
Time: 12 to 1 p.m.
Location: Kaiser 712

Date: Monday, July 31
Time: 10 to 11 a.m.
Location: Franklin 5320

Date: Tuesday, Aug. 1
Time: 3 to 4 p.m.
Location: Franklin Lobby 1

Date: Wednesday, Aug. 2
Time: 2 to 3 p.m.
Location: Franklin 10325

Date: Thursday, Aug. 3
Time: 12 to 1 p.m.
Location: Franklin 5320

Tip: You can add the session you plan to attend to your Outlook calendar so you don’t forget it. Go to the Link calendar, click on the event you want to attend, then choose the yellow “Export to Outlook” button and then save the event to your calendar.

What is Box?

Box is an online application that stores files and folders in the cloud. Some of the key features include:

• Documents can be accessed from any location with internet access by using a web browser, Box sync or the Box mobile app. The Box User Guide, which will be in all users’ Getting Started folders at launch, includes step-by-step instructions with pictures.
• You can easily share documents and folders with colleagues both within and outside UC. You can email links and password-protect your documents.
• Multiple users can edit the same document at the same time. This is not available on your shared drive, mycloud, or your local (C) drive.

If you aren’t yet using Box

You should set up a Box account ASAP. Simply log in to https://ucop.box.com, enter your UCOP credentials and your Box account will be automatically created.

Besides the training sessions, how else can I learn about Box?

• Box is very intuitive and easy-to-use! Most people use it without any formal training.
• Box provides you with a Getting Started folder that contains both a quick reference guide as well as a detailed user guide with step-by-step instructions (including screenshots) and a searchable topic index. These resources will remain in Box so that you can use them any time you wish.
• The Getting Started folder also has links to Box University, which provides free webinars/videos for specific topics.

Questions?

Contact the UCOP Service Desk at servicedesk@ucop.edu.

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