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Reminders about your pay and taxes from UCPath

Here are some important reminders related to your pay and taxes, which may require you to take action by Friday, Jan. 18. 

Update your information in UCPath 

The Affordable Care Act (ACA) requires employers to make reasonable efforts to obtain Social Security numbers for its employees and their spouses/domestic partners and dependents.  Please update this information by Jan. 18, 2019,  by signing in to your UCPath account  and selecting Employee Actions > Health and Welfare > Dependent Coverage in the Employee Actions menu. 

While you are signed in, take a moment to ensure your personal and dependent information is complete and up-to-date, to avoid any delays in the delivery of information that may impact your transactions. It’s important to add or update your personal email, as well as your work email, and to review and/or update your home address. Select Employee Actions > Personal Information > Personal Information Summary to review and/or update these. 

2018 tax forms 

1042-S, Foreign Person’s U.S. Source Income Subject to Withholding 

Citizens of other countries who are receiving wages from UC may receive either a W-2 or 1042-S form. You may select consent to have an electronic 1042-S sent to you via your GLACIER account, a secured web-based Nonresident Alien (NRA) tax compliance system that foreign visitors can use to provide their immigrant and tax data.  The deadline for this request is Jan. 18, 2019. 

Please verify that your email and home mailing addresses match in both your  UCPath account  and in the GLACIER tax database, to ensure that your 1042-S notification and/or form is sent to the correct email and home address.  

To learn more about Form 1042-S, see the IRS page  About Form 1042-S, Foreign Person’s U.S. Source Income Subject to Withholding. 

Sign up for an electronic W-2 

If you have not already done so, the deadline for requesting to receive an electronic W-2 for your 2018 tax information is  Jan. 18, 2019. In your UCPath account, select Employee Actions > Income and Taxes > Enroll to Receive Online W-2. If your current status says  CONSENT RECEIVED, then you do not have to do anything — you’re already signed up for this. 

Once you’ve signed up, all notifications pertaining to your W-2/W-2c will be sent to your preferred email address on file in the UCPath system, which is why it’s important to verify that your email address is correct. 

Important security reminders about your W-2 

Remember that UC does not send actual W-2 statements to employees by email or text. You must  sign in to your UCPath account  to view your electronic W-2 (if you enrolled to receive one).  If you receive an email or text that has a link or an attachment for viewing your W-2, it is a phishing scam designed to gain your private information.  Do not open any attachments or click on any email links that claim to give you access to your W-2! 

To access your electronic W-2 statement, always go directly to your  UCPath  account using a safe, known link. 

Have questions or need help? 

Please visit  UCPath  and  click on “Ask UCPath Center” to submit an inquiry. You may also call the UCPath Center at 855‐982‐7284 from 8 a.m. to 5 p.m. (PDT) Monday–Friday and speak with an  associate.

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