Have you been procrastinating at organizing your files for off-site storage? Please take a deep breath and breathe in. Then remember: We all have a lot of files and we’re all in this together. It’s up to each of us to be organized and ready to move. Make sure you’re up to date with the Building Consolidation Records Project. 

Six great reasons to deal with your records now 

1. You’re not as fast as you think you are. The steps involved with organized off-site records storage — from organizing files to building a taxonomy to physically boxing files and even going through the piles around your desk — will take longer than you think. And, it will indubitably be more stressful at the last minute, when it’s a deadline you can’t push. 

2. Free assistance is available now from TOPS employees. Take advantage of them while they are here and have availability. We have a limited number of employees and they can’t help everyone at once. Leave some of the boxing and sorting to the professionals!

3. Stop tripping around boxes you’ll eventually store. Get an extra plant. Do yoga in your workspace. Whatever use you have for the additional space is bound to be an upgrade. 

4. There are no costs for your department. All free assistance is provided courtesy of BASC. The help is free, the boxes are free and the storage is free!

5. “Do a solid” for future you. If you don’t start early, your autumn calendar may be filled with weekends at the office sorting files. Get this inevitable task out of the way early so you can enjoy the Bay Area’s best weather.

Records Management is here to help

Need someone to lend expertise (or emotional support) as you purge your files? Contact your friendly colleagues in Records Management at records@ucop.edu or (510) 987-0399. You can also access records management tips online here. And, make sure to check out the Building Consolidation Records Project website. 

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