Do you know where your files are?
October 19, 2020 •
You know to not click on weird links. But do you know where to store your documents? It’s an important cybersecurity question.
If your files contain sensitive data — like Social Security numbers, legal or financial data, or personal information — you need secure storage!
Where should you put sensitive files?
- Use Box, which is protected through multifactor authentication. If your files are stored somewhere else — like your hard drive — move them to Box. You can read up on additional tips for securing files in Box or sign up for a Box Fundamentals course.
- If your files are on SharePoint already, you do not have to move them to Box. But you MUST immediately contact sharepoint@ucop.edu to request additional security for your SharePoint site.
Three easy steps for secure storage
You can keep UC data safe. Here’s how:
- Know what you’ve got: Determine whether you have sensitive information and whether your manager agrees you need it.
- Know how long to keep it: Follow the UC Records Retention Schedule.
- Store it securely: Use Box or a secured SharePoint site.
Stay safe and cyber-secure! For more information, review the sensitive file storage guide for UCOP.
Tags: Box, cyber security, file storage
