Thera Kalmijn, executive director of UCOP Operations, and Steve Murray, director, Building and Administrative Service Center, sent the following message to all UCOP staff on June 17, 2021.

Dear colleagues,

Happily, state and federal agencies have issued updated COVID-19 guidance about reopening businesses and public venues in California. UCOP facilities, however, are subject to a number of additional and overlapping workplace requirements that require us to maintain our existing COVID-19 prevention protocols until the university completes implementation of the UC systemwide COVID-19 Vaccination Policy and UCOP vaccination verification tracking tool (estimated completion: July 15).

We ask all supervisors and managers to assist us by maintaining the current criteria for essential staff working on-site, which is still defined as work that cannot be reasonably done remotely. Although the current UCOP COVID workplace restrictions will remain in place for the next several weeks, exception requests for urgent cases can be sent to UCOP-COVID19-Response@ucop.edu. You must wait for a decision on your request before coming on-site. You will receive an email notification, and, if approved, you will receive additional information and requirements, including a temporary workspace assignment. If you were granted an approved exception before this email, do not submit another request.

The return to on-site operations team continues to work closely with all UCOP locations to refine our phased approach to reoccupying offices. Specific details about our return to on-site operations plan will be shared shortly.

As a reminder, Oakland staff may use the Franklin business center (Lobby 2) for brief, on-site work. UCOP staff visiting or working on-site are required to:

• Register in iVisitor before coming on-site (Oakland staff only).
• Complete the UCOP Screen online survey each day you are scheduled to visit regardless of vaccination status. Do not come in if you have any COVID-19-related symptoms.
• Despite the state’s recent lifting of the requirement for mask wearing among fully vaccinated individuals, UCOP will still require you to wear a face-covering while on-site even if fully vaccinated and follow physical distancing protocols until our vaccination verification tracking tool is implemented.

We appreciate your patience as we work through the many details associated with future increases in occupancy at UCOP locations. Please contact the COVID-19 response team with questions at UCOP-COVID19-Response@ucop.edu.

Thank you,

Thera Kalmijn
Executive Director, UCOP Operations
UCOP COVID-19 Response Team Lead

Steve Murray
Director, Building and Administrative Service Center

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