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UCOP COVID-19 Vaccine Policy: Compliance required by Sept. 1

UCOP Human Resources Executive Director Nancy Pluzdak sent the following message to all UCOP staff on Monday, Aug. 16, 2021.

Dear Colleagues,

First and foremost, I hope you and your loved ones are healthy, and that you are taking care of yourself.

In order to comply with the UC systemwide COVID-19 vaccination policy that was issued in July, all UC employees must be fully vaccinated prior to entering a UC facility. Note that employees may request an exception to the COVID-19 vaccine requirement based on a medical exemption, disability exception, pregnancy deferral or religious objection.

UCOP has partnered with a company named Sedgwick Claims Management to collect vaccination status and process exception or deferral requests. UC has worked with Sedgwick for more than 30 years and Sedgwick is also providing this service to a number of UC campuses. Information provided through their tool will be kept confidential and only accessed as stated in the policy.

In keeping with the intent of the systemwide policy and the goal of keeping our community healthy, in order to comply with UC policy and continue to have access to UCOP facilities, by Sept. 1, 2021 you must either

  1. Provide proof of vaccination or
  2. Submit a request for an exception or deferral

Note: If you have not either provided proof of vaccination or submitted a request for exception or deferral by Sept. 1, you will not be permitted access to UCOP facilities, and your building access badge will be deactivated until you comply.

What you need to do

To upload your proof of vaccination or to request an exemption or deferral, go to UCOP COVID-19 Vaccine Tracker and follow the instructions.

Important notes:

  • There may be a delay between submitting your proof or request and when you are considered compliant, so don’t wait until August 31.
  • You must use Chrome or Firefox browsers — this link does not work on Internet Explorer.

Proof of vaccination: You will need to provide the dates of vaccination AND upload an image of your Centers for Disease Control and Prevention (CDC) vaccination card (or foreign equivalent for those that received their vaccinations abroad – See the COVID-19 vaccination policy FAQs for more information).

Request for an exception or deferral: Once your request is submitted, it will automatically be sent for processing to Sedgwick, who will respond to your exception or deferral request and provide you with status updates. Those with approved exceptions or deferrals (or a pending request for one) will be required to observe non-pharmaceutical interventions (NPIs), including wearing a face covering and maintaining physical distancing while on-site, and participate in weekly COVID-19 testing.

For more information about the proof of vaccination or exception/deferral process, visit the UCOP COVID-19 Vaccine Policy Implementation page on the UCOP Coronavirus information website. Questions about completing the online tracker can be directed to

Thank you for your partnership and prompt action, and as always, please stay safe.

Nancy Pluzdrak, M.B.A., Ed.D.
Executive Director, UCOP Human Resources

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