The following message was sent to all UCOP staff on Nov. 14, 2025, on behalf of Dianna E. Henderson, interim UCOP chief human resources officer:

Dear colleagues,

The UC Office of the President invites your feedback on proposed revisions to two UC Personnel Policies for Staff Members (PPSM), which are applicable to policy-covered employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel groups.

The review of PPSM-2 (Definition of Terms) and PPSM-30 (Compensation) was initiated primarily to remove outdated information, provide clarifications, update policy language to better match current practice, and communicate information more intuitively — such as moving explanatory tables from the appendix into the policy language.

Substantive updates include:

• Adding and defining “downward movement” — lowering an employee’s pay to address that employee’s voluntary acceptance of a position with lower pay. This provides a distinction between this concept and “demotion,” which involves lowering pay per corrective action. (Section II)
• Removing the requirement for exception approval in the rare occasion that an employee receives a salary increase upon downward movement. (Section III.B.3.b)
• Reducing the requirement for stipends from at least 30 days to at least 20 days. (Section III.B.8)
• Adding a six-month time limit for the use of earned comp time. (Section III.D.5)

Tracked and clean copies of the proposed revisions are available on UCnet for your review. If you are covered by PPSM, you can send comments on the proposed changes to HR Policy Coordinator Katiria Jimenez at katiria.jimenez@ucop.edu by Dec. 13, 2025.

Thank you,

Dianna Henderson
Interim UCOP Chief Human Resources Officer

About

View all post by