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UCOP launches improved welcome process for new hires

Remember your first day at UCOP? Did everything go as smoothly as you would have wished?

UCOP Local HR has launched an improved welcoming process for new hires that incorporates best practices and consistent procedures for setting up and orienting new employees so they can hit the ground running on their first day of work.

The On-Boarding and Welcome project launched last month following a successful pilot phase with selected hiring managers and all OP units responsible for bringing new employees on board. These include Business Resource Center (BRC) Payroll, Information Technology Services  (ITS) and the Building and Administrative Service Center (BASC).

“The project establishes a consistent sequence of events and clear roles and responsibilities to prepare for the arrival of new employees,” said John Fox, executive director of local HR. “The goals are to provide a more streamlined and transparent experience for the hiring manager and department and, ultimately, to be sure new employees feel welcomed and ready to contribute from day one.”

Pre-arrival processes span everything from identification and configuration of space needs, new hire paperwork and background checks, set-up of computers and phones and payroll and badge appointments. BRC Payroll, ITS and BASC worked together to develop standard processes and communication tools to coordinate efforts among service providers.

Visit the On-Boarding and Welcome website to check out the resources, including:

  • a SharePoint tool that allows hiring managers to track the progress of a new hire’s on-boarding process
  • a department checklist to provide the hiring department with a step-by-step guide of events and timelines
  • frequently asked questions about the process and support tools

Departments and hiring managers interested in scheduling a presentation on the new process may contact Kelly Howard, manager of Talent Management at 

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