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D-TOKs! Delete, toss or keep stuff by recycling your non-record materials during Earth Week

April, in addition to being Earth Month, is also International Records Management and Information Month.

To mark the occasion, UCOP’s Records Management Committee is once again sponsoring a non-records purge week recycling drive from April 18 to 22, with the goal of “D-TOKs-ing” OP of unnecessary non-record materials.

Last year employees recycled 8,123 pounds of paper in the non-records purge. That’s almost 5,000 pounds more than 2014 and the equivalent of more than 30 four-drawer lateral filing cabinets!

Events will include Open Forums to help you with any of your records questions:

  • Tuesday, April 12 at 10-11 a.m., ReadyTalk 1-866-740-1260, access code 9879411
  • Thursday, April 14 at 2-3 p.m., ReadyTalk 1-866-740-1260, access code 9879411
  • Wednesday, April 20 at 1-2 p.m. in Franklin 5320

Recycling bins will be placed in all UCOP Oakland locations throughout the week.

“Non-records” are materials of immediate value only that are not maintained as administrative records. They include things like data entry sheets, rough drafts, multiple copies of publications, blank forms and all manner of things that are not subject to record retention guidelines.

Learn more about how to define a record or non-record by watching this recorded webinar. Additional records management tools can be found at

CAUTION: Please purge only your own materials, not departmental materials or those belonging to your colleagues. Do not discard records that are the subject of a litigation hold or other records freeze or have been requested pursuant to the California Public Records Act, an investigation, an ongoing audit or other legal process.

If you have any questions about whether records are required to be preserved for legal reasons, please contact the Office of the General Counsel.

A look at UCOP’s previous non-records purge results:


Benchmark Figures*


Non-records Purges Totals

Purge Week
Non-Records Purge Week
April 2014 April 2015
Tons of Paper Recycled 1 1.61 4.06 5.67
Trees 17 27.37 69.02 96.39
Cubic Yards of Landfill 3.30 5.31 13.40 18.71
Gallons of Water 7,000 11,270 28,420 39,690
Gallons of Gasoline 165 265.65 669.90 935.55
Metric Tons of Greenhouse Gases 1 1.61 4.06 5.67
* Figures from EPA


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