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Upgrades to conference rooms this summer will enhance meeting capabilities

Starting this month, the audio and video equipment in 11 conference rooms in UCOP’s Oakland offices will be upgraded to make it easier to project information during meetings and collaborate via Zoom.

The conference rooms will be refurbished with a high definition 75” monitor, Windows computer and webcam. These additions will facilitate online meetings via Zoom and provide convenient access to your Box files, email via OWA and other common applications without needing to bring your own laptop to meetings in these rooms. You can also bring files on a portable USB stick to plug into the conference room computer. You will still be able to connect your own laptop to the new monitor if you choose.

The following conference rooms will be upgraded:

  • Franklin Building: 5318, 8329, 10325, 11326 and 12322
  • Kaiser Center: 512, 612 and 1217
  • 20th Street Building: 237, 302 and 411

Work is scheduled to begin in late August and be completed by the end of September. The upgrades require installing network connections, cable paths and other infrastructure work.

Most of the work will be done during non-business hours to accommodate UCOP staff. However, on some occasions conference rooms may be unavailable for several hours to a day at a time. During these times, Building Administrative Services Center and IT Client Services will block unavailable rooms on the Outlook booking calendar in advance. If there is a conflict with an existing reservation, BASC and IT will contact you to help find an alternate conference room.

These 11 conference rooms were selected for upgrades to ensure that each floor has at least one conference room with the latest audio and video features. In the Franklin building, the sixth, seventh and ninth floors already have at least one conference room with this equipment.

Audio and video technology upgrades for additional conference rooms are being considered.

Instructions on how to use the new audio and video features will be posted in the conference rooms.

If you have questions about the conference room upgrades, please contact Telecommunications Manager Randy Kemish at

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