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Year-end reminders about your pay, taxes and benefits from UCPath

As 2018 comes to a close, here are some important reminders and announcements related to your pay, taxes and benefits. Some may require action on your part.

Update your information in UCPath

Take a moment to sign in to your UCPath account and update your personal and dependent information. Keeping your information complete and up-to-date will ensure the timely delivery of information that may impact your transactions.

It’s important to add or update your personal email, as well as your work email, and to review and/or update your home address. Select Employee Actions > Personal Information > Personal Information Summary to review and/or update these.

The Affordable Care Act (ACA) requires employers to make reasonable efforts to obtain Social Security numbers for its employees and their spouses/domestic partners and dependents. Please update this information by Jan. 18, 2019, by selecting Employee Actions > Health and Welfare > Dependent Coverage in the Employee Actions menu.

2018 tax forms

1042-S, Foreign Person’s U.S. Source Income Subject to Withholding

Citizens of other countries who are receiving wages from the University of California may receive either a W-2 or 1042-S form. Please verify that your email and home mailing addresses match in both your UCPath account and in the GLACIER tax database, to ensure that your 1042-S notification and/or form is sent to the correct email and home address. Additionally, you may select consent to have an electronic 1042-S sent to you via your GLACIER account. The deadline for this request is Jan. 18, 2019.

To learn more about Form 1042-S, see the IRS page About Form 1042-S, Foreign Person’s U.S. Source Income Subject to Withholding.

Sign up for an electronic W-2

If you have not already signed up to receive an electronic W-2, the deadline for requesting one for your 2018 tax information is Jan. 18, 2019. In your UCPath account, select Employee Actions > Income and Taxes > Enroll to Receive Online W-2. If your current status says CONSENT RECEIVED, then you do not have to do anything — you’re already signed up for this.

Once you’ve signed up, all notifications pertaining to your W-2/W-2c will be sent to your preferred email address on file in the UCPath system, which is why it’s important to verify that your email address is correct.

Important security reminders about your W-2

Remember that UC does not send actual W-2 statements to employees by email or text. You must sign in to your UCPath account to view your electronic W-2 (if you enrolled to receive one). If you receive an email or text that has a link or an attachment for viewing your W-2, it is a phishing scam designed to gain your private information. Do not open any attachments or click on any email links that claim to give you access to your W-2!

To access your electronic W-2 statement, always go directly to your UCPath account using a safe, known link.

Your December 2018 and 2019 pay schedules

You can find the current UCPath payroll calendar under the Quick Links section on the front home page of UCPath. Select Payroll Calendars & Schedule to view both biweekly and monthly calendars.

For employees paid monthly, the pay date for December 2018 earnings will be Jan. 2, 2019. For employees paid biweekly, the first pay date of 2019 will be Jan. 9, 2019.

Have questions or need help?

Please visit UCPath and click on “Ask UCPath Center” to submit an inquiry. You may also call the UCPath Center at 855‐982‐7284 from 8 a.m. to 5 p.m. (PDT) Monday–Friday and speak with an associate.

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