Starting Monday, April 30, the Business Resource Center (BRC) will offer training to explain all the financial processes associated with the annual fiscal close. Given the number of topics to be covered, the material has been split into two parts. Depending on your involvement in fiscal close activities, you may wish to attend either or both. Part 1 and Part 2 will each be offered twice, with dial-in access if you can’t attend in person.

At each session, BRC staff will:

• Give a brief overview of the scheduled topics and take questions as time permits
• Provide a calendar of when documentation is due to the BRC
• Provide handouts
• Provide a contact list of who to call for which questions
• Have copies available of the form necessary to provide QDB (ledger) access

Topics and schedule are as follows:

Part 1

Topics covered in this session:

• Fiscal close calendar
• Invoices
• Reimbursements for business travel and entertainment
• Open commitments
• Setting up annual purchase orders
• Encumbrances

Dates and times this session will be held:

• Monday, April 30 from 10:30 a.m. — 12 p.m. in Franklin 9204
• Tuesday, May 1 from 2 — 3:30 p.m. in Franklin 9204

Part 2

Topics covered in this session:

• Fiscal close calendar
• Accruals and deferrals
• Recharges
• Non-Payroll Expenditure Adjustment (NPEARS)
• Payroll and budget topics

Dates and times this session will be held:

• Monday, April 30 from 2 — 3:30 p.m. in Franklin 10325
• Tuesday, May 1 from 10:30 a.m. — 12 p.m. in Franklin 10325

To view the slideshow online, go to https://UCOP.zoom.us/j/966440987. To join by phone, dial 408-638-0968 and enter meeting ID: 966 440 987

Need more information? Email BRC-CAAP@ucop.edu.

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