The University of California is proposing revisions to PPSM 80 Staff Personnel Records, a policy that applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group.

A systemwide workgroup, with representatives from HR Policy, Office of the General Counsel, UCPath, Records Management, Information Technology Services and two campuses, has reviewed the policy as part of the normal policy review cycle. Revisions, intended to clarify policy language and to reflect record-keeping in the electronic age, include:

• A definition of personnel records in any format
• The expansion of criteria for records not to be released to the public
• The addition of a new section regarding access to records by governmental agencies
• The designation, when an employee transfers from one UC location to another, of the new location as the office of record

Read the proposed policy at: http://ucnet.universityofcalifornia.edu/tools-and-services/administrators/policies/proposed/ppsm-80.pdf.

Employees covered by this policy who wish to provide comments on the proposed revisions may submit them to John Fox, executive director of local human resources, by 5 p.m., April 14, 2015.

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