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Box is here! Find out more about this online file storage and sharing service

Box, an online file storage and sharing service, is available to UCOP staff as of Tuesday, March 7.

What is Box?

Box is an online application that stores files and folders in the cloud. Box is an additional productivity tool to use if you wish – it does not replace any existing tools and/or services. The benefits of using it include:

  • Documents can be accessed from any location with internet access by using a web browser, Box sync or the Box mobile app.
  • Box lets you easily share documents and folders with colleagues both within and outside UC. You can email links and password-protect your documents.
  • Multiple users can edit the same document at the same time (a feature that is not available on your shared drive, myCloud or local (C) drive).

Why Box?

Box is easy-to-use and facilitates collaboration with colleagues.

How will I access Box?

The URL for accessing Box is If for some reason you do not have a Box account or have trouble accessing it, contact the Service Desk.

To log in to Box:

Open a web browser and go to

Click “Continue” to indicate you are a UCOP employee. 

If you are not currently logged into another application, you will be asked to sign in with your Active Directory username and password:

How will I learn how to use Box?

  • Box is very intuitive and easy-to-use! Most people use it without any formal training.
  • Box provides you with a Getting Started folder that contains both a quick reference guide as well as a detailed user guide with step-by-step instructions (including screenshots) and a searchable topic index. These resources will remain in Box so that you can use them any time you wish.
  • The Getting Started folder also has links to Box University, which provides free webinars/videos for specific topics.
  • Brown Bags will provide you with an overview of the service, a quick tour of the site and an introduction to the user guide.

Box Brown Bag schedule

All sessions will take place from 12 to 1 p.m.

  • Tuesday, March 7 in Franklin 12322
  • Friday, March 10 in Franklin 11326
  • Monday, March 13 in 415 20th St., Room 302
  • Tuesday, March 14 in Franklin 12322
  • Thursday, March 16 in 415 20th St., Room 302
  • Monday, March 20 in Franklin 11326


If you have questions about this service, please contact Mark Cruz at or 987-0006.



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