EVP/COO Rachael Nava sent the following message to all UCOP staff on Wednesday, March 24, 2021.

Dear colleagues,

I am following up on my last message with an update on the UCOP vaccine program, our planning and timeline for returning to the office, and our efforts to plan for a future way of working that best meets the needs of our staff and organization.

UCOP Vaccine Program Update

To help UCOP employees get their vaccinations as soon as possible, we are adopting the state’s program, which utilizes retail pharmacies and other local providers, and are encouraging UCOP employees to secure a vaccine appointment by registering on myturn.ca.gov or through your health care provider. More and more vaccines are becoming available on a daily basis, and you are encouraged to get vaccinated as soon as you are eligible.

Those essential on-site and age 65+ staff who were invited to receive a vaccine through UCOP’s vaccine programs with UC San Francisco and UC Riverside should schedule first-dose appointments immediately if they have not yet done so and plan to receive second doses through the program. If you have questions, email UCOP-COVID19-Vaccine@UCOP.edu.

Return to on-site operations

Planning is underway for returning to on-site operations, which may vary by UCOP location.

• For Oakland, we must complete the Franklin building renovations before we can return to on-site operations. Therefore, we anticipate a phased return to on-site operations date of no sooner than August 1 for the Franklin-Broadway offices, even if Alameda County public health officials allow for office openings sooner than this.
• The return to on-site operations team is working closely with the UCPath Center, UC Washington Center (UCDC), the UCOP Sacramento office, and UC Press to develop return to on-site operations plans, and more information will be communicated when it’s available. We anticipate that return to on-site operations in these locations will be dependent on public health guidance and be no sooner than July 1.

Future of work

Like many organizations, UCOP is considering how the needs of our workforce have changed based on our experience working through the pandemic. This is an opportunity to align UCOP’s workforce and culture with UC values and modernize the way we work. To spearhead this effort, we recently launched a cross-functional UCOP Future of Work task force to evaluate short- and long-term options for working in on-site, remote, and hybrid models.

Future ways of working must consider needs from three perspectives – the overall organization, the department/team, and the individual. As part of their work, the task force will conduct a UCOP staff survey to gather input for consideration. To maintain anonymity, the survey invitation will come from our partners Willis Towers Watson. (Learn more in this Link article.)

Once it has completed its work, the task force will present recommendations to me, President Drake and the division leaders in May 2021.

If you have questions, please email UCOP-COVID19-Response@ucop.edu.

Take care and stay well.

Rachael Nava
Executive Vice President and Chief Operating Officer

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