7 things to know about the Nov. 1 flu shot requirement — and how to report it
Whether you are regularly working in the office or occasionally grabbing something from your workspace, you must complete the UCOP Screen symptom screening survey before accessing UCOP facilities. Starting Nov. 1, the UCOP Screen survey will require you to affirm that you have received a flu shot. This flu vaccine requirement is in accordance with President Drake’s executive order (PDF), which applies to all students, faculty and staff who come to a UC facility through the end of the 2021 flu season. As of Nov. 1, you must have received a flu vaccine or have an approved exemption or accommodation to access UCOP facilities.
Please do not come to work if you’re experiencing any COVID-19 symptoms, or if you’re feeling sick. Complete UCOP Screen here. Visit ucop.edu/coronavirus for COVID-19 related updates for UCOP staff.
Flu Shot Basics: 7 things to know
Have more questions? Visit UCnet for the complete FAQs, which were updated Oct. 6, 2020
- When will the flu vaccine be available?
The vaccine is available now in most locations.
- Where can I get the flu vaccine?
Flu vaccines are widely available — contact a retail pharmacy in your medical plan’s network or your family doctor.
- How much will my flu vaccine cost?
All Affordable Care Act-compliant medical insurance plans, including UC’s employee health plans, cover influenza vaccination at no cost to you, as long as you follow your plan’s guidelines. Please reference this quick quide and call the member services number on your ID card if you have questions.
- I’m working remotely due to the pandemic. Am I required to get a flu shot?
Even if you continue to work or study remotely, everyone is encouraged to obtain the 2020-2021 vaccine consistent with CDC guidance and CDPH guidance. If you may need to access a UC facility at any time from Nov. 1, 2020, through the end of the 2021 flu season, you must certify that you have received the 2020-2021 flu vaccine or have an approved exemption or accommodation.
- Are there exemptions from the flu vaccine mandate?
Yes. Refer to the online FAQs for information about medical and religious accommodation requests.
- Does the flu vaccine requirement apply to represented employees? What about contractors?
Yes — represented employees and contractors who are UC employees are covered by the new flu vaccine mandate. UC is bargaining the effects of the new mandate with bargaining units; additional information will be made available when that activity is complete.
- I’m an hourly employee. Can I take time off to get my flu shot?
Yes, you may take up to two hours of paid time off; you must provide advance notice to your supervisor.
UCOP Screen FAQs
For additional questions, please contact UCOP-COVID19-Response@UCOP.edu.
How does UCOP Screen work?
UCOP Screen is a short online survey that will ask questions to assess potential COVID-19 symptoms and determine if you are approved to enter UCOP facilities. If you are cleared by UCOP Screen, be prepared to show security your confirmation when you arrive at the office.
Do I need any particular information to complete UCOP Screen?
You will need to provide your employee ID, which you can find in the upper-right corner of the UCPath portal.
Can I complete UCOP Screen on my phone?
Yes. You can complete UCOP Screen on your laptop, desktop or mobile device.
I don’t have access to a computer or mobile device. How can I complete UCOP Screen?
UCOP Screen stations will be available at all locations, in the lobby or another designated area. Wipes will be available to sanitize computers before and after use. To avoid congestion, please complete your screen at home whenever possible. These stations are intended for staff who cannot, or forgot to, complete the screening at home.
UCOP Screen indicated that I am not approved to come to the building. What should I do?
Please stay home. Contact your supervisor and Human Resources business partner for guidance on the next steps.
Will my UCOP Screen data be protected?
Yes. UCOP Screen data will be stored securely and access will be strictly limited. UCOP Screen survey results will be reviewed and compared to security badge-in reports to ensure only approved employees access UCOP facilities.
Do non-UCOP employees need to complete UCOP Screen to visit UCOP buildings?
Yes. Although visitors to our buildings are limited at this time, everyone must complete UCOP Screen every day they are scheduled and approved to be on-site.