The following message was sent to all UCOP employees by Interim Chief Human Resources Officer Patricia L. Hardaway on Monday, Nov. 18:

Dear UCOP colleagues,

As we approach the end of the year, I’m writing to provide additional guidance about UCOP’s flex-weeks, part of the FlexWork program first announced on June 13, 2024. Through this program, UCOP employees with hybrid work arrangements have additional flexibility to work from home, with an annual allotment of three designated holiday flex-weeks and one floating flex-week.

You can find complete guidance in Box:

• Holiday flex-week guidance
• Floating flex-week guidance

Holiday flex-week guidance

UCOP employees have three designated weeks per year where on-site work is optional, including the upcoming week of Thanksgiving, Nov. 25-29, 2024. For most UCOP employees, the holiday flex-weeks for 2025 will be the first full week of January, Memorial Day week and Thanksgiving week.

Floating flex-week guidance for 2024

One week per calendar year, UCOP employees can choose to work anywhere in the U.S., subject to job duties, core on-site operational needs, and supervisor approval of timing. Because flex-weeks were announced mid-year, there will be a couple of adjustments for 2024:

• As UCPath and RASC staff have been informed in a separate communication, Dec. 2-6, 2024, will be a shared remote work week for UCPath and RASC staff in lieu of a floating flex-week. UCPath and RASC leadership are working closely with the FlexWork team to explore options on how to implement the Floating Flex-Week without compromising operational goals.
• To give other UCOP employees adequate time to take advantage of this option, the 2024 floating flex-week may be taken through the end of February 2025. Please note that you may not take your floating flex-week for 2025 directly after your floating flex-week for 2024.

If you have questions, please refer to the UCOP FlexWork Program FAQ or email FlexWork@ucop.edu.

Thank you for your continued dedication and commitment to our shared success.

Patricia L. Hardaway
Interim Chief Human Resources Officer
University of California Office of the President

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